Chapter 18

Building Kits

This chapter covers Quasar’s tools for assembling finished products from component items. Kit building is used by businesses that assemble, repackage, or bundle inventory — bakeries, delis, gift shops, electronics retailers, and anyone who combines individual items into a sellable product.

Kit Concepts

A kit is a single item that is assembled from one or more component items. The component list and quantities are defined on the Kit tab of the Item Master. Examples:

Gift Basket — Wine + Cheese + Crackers + Basket
Computer Bundle — Tower + Monitor + Keyboard + Mouse
Meal Kit — Protein + Starch + Vegetable + Sauce
Fruit Tray — Grapes + Melon + Strawberries + Tray

Setting Up a Kit

Create the finished item in the Item Master (e.g., “Gift Basket”)
Go to the Kit tab
Add each component item with its size and quantity per build
Set the Build Qty — the number of finished units produced by one build (usually 1)
Save the item

All component items must be stocked in the store where you intend to build. Quasar validates this when you select the kit on the build screen.

Item Build

The Item Build screen assembles a finished product from its components. It consumes component inventory and creates the finished kit item — all through an automated Item Adjustment.

Screen	Access	Purpose
Item Build	Inventory → Item Build	Build kits from components

Build Fields

Field	Purpose
Item Number	The kit item to build. Quasar validates that it has components defined and that all components are stocked in the selected store with positive cost.
How Many Batches	Number of times to build the kit. Component quantities are multiplied by this number.
Change Kits Built?	Override the total finished quantity produced. Defaults to batch count × Build Qty from the kit definition.
Store	The store where components are consumed and the finished kit is created
Expense Account	Optional — a GL account to absorb additional build costs (labour, packaging, overhead). When set, the Percent and Flat Rate fields appear.
Percent Expense	Add a percentage of component cost as build expense
Flat Rate Expense	Add a fixed dollar amount as build expense

Component Grid

When you select a kit item, Quasar loads its component list into the grid showing Item, Description, Size, and Quantity. Component quantities are automatically multiplied by the batch count. You can edit the Quantity column if the actual build differs from the standard recipe — for example, if you are using a substitute ingredient or have a partial quantity available.

You can also add new component lines directly in the grid. Enter an item number in a blank row to add an ad-hoc component that is not part of the standard kit definition.

Build Workflow

Select the kit item — Quasar loads and validates all components are stocked with positive cost and on-hand
Enter the number of batches to build
Optionally specify an expense account with a percentage or flat-rate amount for overhead
Verify or adjust component quantities in the grid
Click OK — Quasar creates an Item Adjustment that:
- Removes component quantities from inventory (negative adjustment lines)
- Adds the finished kit quantity to inventory (positive adjustment line)
- Posts GL entries: debit finished goods asset account, credit each component’s asset account, debit expense account for build overhead
A confirmation message displays the adjustment number for your records

Cost Roll-Up The finished item’s cost is the sum of all component costs (at their current average cost) plus any percentage or flat-rate expense amount. This total becomes the kit item’s new average cost in the system.

Validation Rules Quasar enforces several checks before allowing a build:

All components must be stocked in the selected store
All components must be active (not inactive)
All components must have positive on-hand and a positive cost
The total component cost must be greater than zero
If an expense account is specified, either Percent Expense or Flat Rate must have a value

Kit Screens Summary

Screen	Menu	Help
Item Build	Inventory → Item Build	Help

What’s Next?

Chapter 19 — Serial Numbers
Chapter 17 — Production & Lot Tracking