Quasar supports two-way consignment — receiving goods on consignment from a vendor (Consignment In) and sending goods on consignment to a customer (Consignment Out). Both directions track inventory separately from regular stock. Items remain on the vendor’s or your books until they are sold, returned, or brought into stock.

Consignment In

A Consignment In receives goods from a vendor without immediately purchasing them. The goods are placed in consignment inventory and are not included in your regular on-hand counts. You can then:

• Sell the items — they are tracked as sold on the consignment record
• Bring to stock — convert consignment inventory to regular inventory (creates a Vendor Invoice)
• Generate Invoice — create a Vendor Invoice for items that have been sold
• Return unsold items to the vendor

Screen	Access	Purpose
Consignment In	Purchasing → Consignment In	Receive goods on consignment from a vendor
Consignment In Return	Purchasing → Consignment In Return	Return unsold consignment goods to the vendor

Consignment In Fields

Field	Purpose
Consignment No.	Auto-assigned consignment number
Reference	Vendor’s reference number (e.g., their consignment slip number)
Status	Posted, Suspended, or Voided
Vendor	The vendor supplying the goods. Changing the vendor filters items to those the vendor can supply.
Consignment Date	Date the goods were consigned to you
Return Date	Agreed date by which unsold goods must be returned

Item Grid (Consignment In)

Column	Meaning
Item Number	Item being received on consignment
Description	Item name (editable)
Size	Receiving size
Received	Quantity received on consignment
Cost / Ext Cost	Unit cost and extended cost
Tax	Purchase tax code

Item Info Tab

When you select an item row, the Item Info tab shows detailed per-line tracking:

Field	Meaning
Received	Quantity originally received
Returned	Quantity returned to vendor
To Stock	Quantity brought into regular inventory
Sold	Quantity sold from consignment
Invoiced	Quantity for which a Vendor Invoice has been generated

Action Buttons

• Item Search — search the item grid by number or description
• Sales History — view sales history for the selected item
• Generate Invoice — creates a Vendor Invoice for sold items that have not yet been invoiced. This completes the purchase of sold goods.
• To Stock — opens the Bring In To Stock dialog. Select quantities to convert from consignment to regular inventory. This creates a Vendor Invoice for the converted items.
• Return Remaining — auto-generates a Consignment In Return for all returnable items. Calculates Received − Returned − To Stock − Sold, then subtracts items currently out on consignment to customers (net Consign Out balance per item) to prevent returning items still on loan.
• Consign Status — opens the Consignment Status screen pre-filtered to this consignment number
• View Serials — view serial numbers associated with consigned items

Consignment In Return

To return unsold goods, create a Consignment In Return. Select the original Consignment In and enter the quantities to return. The return reduces the consignment balance and restores the items to the vendor.

Alternatively, use the Return Remaining button on the Consignment In screen to auto-calculate returnable quantities. The calculation accounts for items currently out on consignment to customers, ensuring you cannot return items that are still on loan.

Consignment Out

A Consignment Out sends goods to a customer on consignment. The goods leave your inventory but remain on your books. The customer reports back what they have sold, and you then invoice them for the sold items.

Screen	Access	Purpose
Consignment Out	Sales → Consignment Out	Send goods on consignment to a customer
Consignment Out Return	Sales → Consignment Out Return	Receive unsold goods back from the customer

Consignment Out Fields

Field	Purpose
Customer	The customer receiving the goods
Address	Customer shipping address
Tax Exempt	Tax exemption (if applicable)
Ship Via	Shipping method
Consignment Date	Date goods are sent
Return Date	Agreed return-by date
Terms	Payment terms for invoiced items
Consignment Date / Return Date / Terms	Security Lock: On filed (existing) records, these fields are locked unless the user holds the ConsignOutEditDates security permission. This prevents accidental changes to agreed terms while allowing managers to extend deadlines when needed.
Exported	Marks the consignment as exported (for data exchange)

Item Grid (Consignment Out)

Column	Meaning
Item Number	Item being sent on consignment
Description	Item name
Size	Selling size
Out	Quantity sent out
Sold	Quantity reported as sold by the customer (read-only; set via the Items Sold button)
Price / Ext Price	Selling price and extended total
Discount	Line discount applied
Tax	Sales tax code

Bottom Tabs (Consignment Out)

• Totals — item total, line discounts, transaction discounts, tax, deposit, levy, and grand total
• Comments — free-text notes
• References — name/data pairs for tracking
• Taxes — tax breakdown by code
• Ship To — alternate shipping address
• Item Info — per-line detail (Out, Sold, Returned, Invoiced), deposit/levy, discount, serial editing
• Discounts — transaction-level discounts

Items Sold (Consignment Out)

Click Items Sold to open the sold quantity popup. Enter the quantities the customer has sold for each item. On confirmation:

1. Sold quantities are saved to the consignment record
2. A Customer Invoice is automatically generated with all item data, pricing, discounts, and e-invoice metadata (TIN, name, email, phone, tax category) pre-populated from the customer record
3. The invoice opens for review before saving

If items are already marked sold but not yet invoiced (e.g. the invoice was cancelled), clicking Items Sold skips the popup and directly regenerates the invoice.

Return Remaining (Consignment Out)

Click Return Remaining to auto-generate a Consignment Out Return for all remaining unsold items. Calculates Out − Sold − Returned per item.

Consignment Out Return

When a customer returns unsold consignment goods, create a Consignment Out Return. This brings the items back into your inventory and reduces the consignment balance.

Consignment Status

The Consignment Status screen provides a consolidated view of all consignment activity for a specific item across all stores and transaction types.

Screen	Access	Purpose
Consignment Status	Reports → Consignment Status	View consignment activity for an item

Status Fields

Field	Purpose
Store	Filter by store (optional)
Range / From / To	Date range filter
Item Number	The consignment item to inspect
Consignment #	Optional. Restricts results to a specific consignment number. When launched from a master screen via the Consign Status button, this is pre-filled automatically. Clear the field and click Refresh to see all transactions for the item.

The results grid shows every transaction affecting the item’s consignment quantities:

Column	Meaning
Store	Store where the transaction occurred
Date	Transaction date
Type	Transaction type: Consignment In, Consignment In Return, Consignment Out, Consignment Out Return, Receive (invoice from consignment in), or Invoice (sale from consignment)
Number	Transaction number (double-click to open)
Consign In Change	Quantity change to the consignment-in balance
Consign Out Change	Quantity change to the consignment-out balance

Consignment Lifecycle

Consignment In Lifecycle

1. Receive — create a Consignment In to receive goods from the vendor
2. Sell or Stock — items are either sold through POS/invoicing or brought into regular stock via the To Stock button
3. Invoice — generate a Vendor Invoice for sold or stocked items to complete the purchase
4. Return — return any unsold items via Consignment In Return before the Return Date
5. Close — once all items are fully invoiced or returned, the consignment closes automatically

Consignment Out Lifecycle

1. Send — create a Consignment Out to ship goods to the customer
2. Record Sales — click Items Sold to enter the customer’s reported sold quantities via the popup dialog
3. Invoice — a Customer Invoice is automatically generated from the Items Sold popup with full pricing, discount, and e-invoice data. If cancelled, re-click Items Sold to regenerate.
4. Receive Returns — use Return Remaining to auto-generate a return for unsold goods, or create a Consignment Out Return manually
5. Close — once all items are invoiced or returned, the consignment closes

Screens Summary

Screen	Menu	Help
Consignment In	Purchasing → Consignment In	Help
Consignment In List	Purchasing → Consignment In List	Help
Consignment In Return	Purchasing → Consignment In Return	Help
Consignment Out	Sales → Consignment Out	Help
Consignment Out List	Sales → Consignment Out List	Help
Consignment Out Return	Sales → Consignment Out Return	Help
Consignment Status	Reports → Consignment Status	—