Reports & Analysis
Quasar provides information screens throughout the system for monitoring your business. Each functional area (Ledger, Sales, Purchasing, Inventory) has its own inquiry, list, and reporting screens. In addition, a server-based Report Library provides printable financial statements, analysis, and operational reports.
Ledger
The Ledger area provides screens for reviewing your general ledger, journal entries, and account activity.
| Screen | Access | Purpose | Help |
|---|---|---|---|
| General Journal | Ledger → Journal | Chronological listing of all posted journal entries for a date range, with full debit/credit detail | Help |
| Account Inquiry | Ledger → Inquiry | Drill into any GL account to see its transaction history, opening/closing balances, and net change. Double-click any transaction to open it. | Help |
| Find Transactions | Ledger → Find Tx | Search for transactions by number, date, amount, customer/vendor, or reference. Double-click a result to open the source transaction. | Help |
| Account List | Ledger → Account List | Browse and manage your chart of accounts | Help |
| General List | Ledger → General List | Browse general journal transactions. Double-click to edit. | Help |
| Cheque List | Ledger → Cheque List | Browse cheque transactions. Double-click to edit. | Help |
The Report Library includes the following financial reports for the Ledger:
- Balance Sheet — assets, liabilities, and equity at a point in time
- Profit & Loss (Income Statement) — revenue and expenses for a period
- Trial Balance — all account balances with debit/credit totals
- Ledger Detail — transaction-level detail for GL accounts
- Ledger Summary — summary of account activity by period
- Journal Print — printable journal report
- Tax Paid & Collected — tax collected on sales and paid on purchases
- Cheques Not Reconciled — outstanding cheques not yet cleared by the bank
Sales
The Sales area provides screens for analysing sales activity, customer accounts, and AR balances.
| Screen | Access | Purpose | Help |
|---|---|---|---|
| Sales Report | Sales → Sales Report | Summarize sales by date, department, subdepartment, item, customer, or employee. Double-click any row to drill down into the underlying transactions. | Help |
| Transaction Summary | Sales → Tx Summary | Summarize transaction totals for a date range by type (sales, returns, payments, nosales, etc.) | — |
| Customer Inquiry | Sales → Customer Inquiry | All transactions for a customer: invoices, payments, adjustments, balance. Double-click to open a transaction. | — |
| Detailed Statement | Sales → Detailed Statement | Item-level customer account activity with charges, credits, and running balances | Help |
| Invoice List | Sales → Invoice List | Browse invoices. Double-click to edit. | Help |
| Customer Return List | Sales → Return List | Browse returns. Double-click to edit. | Help |
| Receipt List | Sales → Receipt List | Browse customer payments. Double-click to edit. | Help |
| Shift List | Sales → Shift List | Browse POS shift records. Double-click to view shift detail. | Help |
The Report Library includes the following sales reports:
- Customer Balance — aged AR balances by customer
- Customer Statement — printable customer statements (summary and detail)
- Department Sales — sales totals by department
- Subdepartment Sales — sales totals by subdepartment
- Store Sales — sales totals by store
- Hourly Productivity — sales broken down by hour of day
- Discounts — discounts applied during the period
- Item Voids — voided items during the period
Purchasing
The Purchasing area provides screens for reviewing vendor activity and purchase costs.
| Screen | Access | Purpose | Help |
|---|---|---|---|
| Purchase Report | Purchasing → Purchase Report | Summarize purchases by vendor, item, department, or date range. Double-click to drill down. | Help |
| Vendor Inquiry | Purchasing → Vendor Inquiry | All transactions for a vendor: purchases, payments, claims, balance. Double-click to open a transaction. | — |
| Receive List | Purchasing → Receive List | Browse receiving transactions. Double-click to edit. | Help |
The Report Library includes the following purchasing reports:
- Vendor Invoice Summary — summary of vendor invoices for a period
- Receive List — printable list of receiving transactions
Inventory
Inventory information screens provide visibility into stock levels, costs, and item performance.
| Screen | Access | Purpose | Help |
|---|---|---|---|
| Item Inquiry | Inventory → Item Inquiry | Sales and purchase history for an item with on-hand, on-order, and committed quantities | — |
| Item List | Inventory → Item List | Browse items. Double-click to edit. | Help |
The Report Library includes the following inventory reports:
- Item On Hand — current quantities on hand by item
- Item On Hand (Cost) — on-hand valued at cost
- Item On Hand (Retail) — on-hand valued at retail
- Item Sales — sales history by item
- Item Ranking — items ranked by sales volume or margin
- Item Analysis — detailed item performance analysis
- Department On Hand — on-hand totals by department
- Subdepartment On Hand — on-hand totals by subdepartment
- Store On Hand — on-hand totals by store
- Out of Stock — items with zero or negative on-hand
- Price List — current pricing for items
- Price Changes — price modifications during a period
- Item Adjustment Summary — summary of inventory adjustments
- Count Discrepancy — variances between physical counts and system quantities
Report Library
All of the reports listed above are accessed through the Report List (Setup → Reports). The Report Library uses XML report definitions stored on the server. Reports can be printed, previewed on screen, or exported.
When viewing a report, use Report Transactions to drill into the transactions behind any report line.
Common Features
Information screens across Quasar share these common capabilities:
| Feature | Description |
|---|---|
| Date Range Filtering | Most screens accept a date range or predefined period (This Month, Last Month, This Year, etc.) |
| Store Filtering | Reports and lists can be restricted to a single store or run across all stores |
| Print / Preview | Reports can be printed directly or previewed in the built-in report viewer |
| Column Sorting | List screens support click-to-sort on any column |
| Drill-Down | Double-click a row to open the source transaction or master record |
- Chapter 23 — Accounts Receivable (Detailed Statement, Service Charges)
- Chapter 24 — Day-End (Shift reports, Tender Lists)
- Chapter 25 — Month-End & Year-End