Accounts & Ledger

Inquiry

The Inquiry screen displays all posted transactions for a specific account, customer, vendor, or item within a date range. Each tab shows a running balance and lets you double-click any transaction to open its source document. Access from Ledger › Inquiry or from the right-click menu on many list screens.

Common Controls

These controls appear at the top of every tab:

Control	Description
Dates	Preset date range selector (Today, Last 30 Days, This Month, etc.)
From / To	Custom start and end dates for the inquiry period
Single Store	Filter transactions to a single Store location
Store Group	Filter to all stores in a named group
All Stores	Show transactions across every store
Refresh	Reload data with the current filters
Print	Print the current inquiry results
Close	Closes the inquiry window

Tip Double-click or press Enter on any transaction row to drill down and open the original master screen (Invoice, Payment, Journal Entry, etc.).

Account Tab

The Account tab shows all transactions posted to a specific General Ledger account, with a running debit/credit balance.

Field	Description
Account	The GL account to inquire on (type a number or name to look up)

Result Columns

Column	Description
Date	Transaction posting date
Number	Transaction number
Store	Store where the transaction was posted
Type	Transaction type (Invoice, Payment, Journal Entry, etc.)
Memo	Transaction memo or account-level memo override
Debit	Debit amount for this account line
Credit	Credit amount for this account line
Balance	Running balance (cumulative debits minus credits)
Void	Shows “Yes” if the transaction has been voided

Customer Tab

The Customer tab shows all transactions for a specific customer account, providing a complete history of invoices, payments, returns, and adjustments with a running balance.

Field	Description
Customer	The customer account to inquire on (type a number or name to look up)

Result Columns

Column	Description
Date	Transaction posting date
Number	Transaction number
Type	Transaction type (Customer Invoice, Customer Payment, Customer Return, etc.)
Memo	Transaction memo
Charge	Amount charged to the customer
Payment	Payment or credit amount
Balance	Running customer account balance
Void	Shows “Yes” if the transaction has been voided

Vendor Tab

The Vendor tab shows all transactions for a specific vendor account, displaying purchase invoices, payments, claims, and adjustments with a running balance.

Field	Description
Vendor	The vendor account to inquire on (type a number or name to look up)

Result Columns

Column	Description
Date	Transaction posting date
Number	Transaction number
Type	Transaction type (Vendor Invoice, Vendor Claim, Cheque, etc.)
Memo	Transaction memo
Charge	Amount charged by the vendor
Payment	Payment or credit amount
Balance	Running vendor account balance
Void	Shows “Yes” if the transaction has been voided

Item Tab

The Item tab shows all transactions involving a specific inventory item, tracking quantity movement, costs, and selling prices.

Field	Description
Item	The item to inquire on (type a number, description, or scan a barcode)

Result Columns

Column	Description
Date	Transaction posting date
Number	Transaction number
Type	Transaction type (Customer Invoice, Vendor Invoice, Item Adjustment, etc.)
Memo	Transaction memo
Quantity	Quantity of the item on this transaction (positive = in, negative = out)
Total Cost	Extended cost for this item line
Total Price	Extended selling price for this item line
Void	Shows “Yes” if the transaction has been voided

Tab Visibility

Tabs are automatically hidden based on your configuration:

Security rules — administrators can hide specific tabs per user via INQUIRY_HIDE_ACCOUNT, INQUIRY_HIDE_CUSTOMER, INQUIRY_HIDE_VENDOR.
Feature profile — tabs are hidden if their feature is disabled (e.g. no GL module hides Account, no A/R hides Customer, no Purchasing hides Vendor, no Inventory hides Item).

Related Screens