Card Adjustment Allocation

Decides which outstanding documents a card adjustment is applied to. An adjustment on its own only changes the account balance; until it is allocated, the individual invoices it relates to still show as unpaid. This screen lists what is outstanding and lets you spread the adjustment across those documents, either oldest-first or by hand. Opened from Card › Operations › Card Adjustment Master when allocating an adjustment.

Header Fields

Adjust No.

The adjustment document number being allocated.

Date

Date of the adjustment.

Total

The full value of the adjustment — the amount available to allocate.

Paid

How much of the Total has been allocated to documents so far. Updates as amounts are entered in the table below.

Customer

The customer whose account the adjustment belongs to. Their outstanding documents are the ones listed.

Vendor

The vendor, where the adjustment is on a payables account rather than a customer account.

Customer Unit

The customer business unit — branch, department, or service location — the adjustment applies to. Setting this narrows the list to that unit's documents, which matters when a customer's branches are billed separately. See Customer Unit Master.

Balance

The amount still unallocated: Total less Paid. This must reach zero before the allocation is complete, and it is the figure to watch while working down the table.

Memo

Free-form note recorded against the allocation.

Outstanding Documents

Every document still carrying a balance for the selected customer or vendor.

Column	Editable	Description
Type	No	Kind of document — invoice, payment, adjustment, and so on.
Number	No	The document's number.
Date	No	Date the document was posted. Sort by this to work oldest-first.
Total	No	Original value of the document.
Remaining	No	How much of it is still outstanding. This is the most that can usefully be allocated to the line.
Amount	Yes	How much of the adjustment to apply to this document. Enter a part-amount to settle a document partially.
Pay?	Yes	Check to allocate against this document. Checking it fills Amount with the Remaining balance, which is the usual case; the amount can then be reduced.

Actions

Oldest

Allocates automatically, starting with the oldest document and working forward until the adjustment is used up. The normal way to apply an adjustment when the customer has not said which invoice it relates to, and it keeps the aged balance tidy.

Clear

Removes every allocation so you can start again. Useful after an automatic allocation has put money against the wrong documents.

Info

Opens the selected document so its detail can be checked before deciding how much to allocate to it.

OK

Saves the allocation. The documents you allocated against are reduced by the amounts entered.

Cancel

Closes without saving. The adjustment stays unallocated.

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