Store Master

Name

The name given to the store (e.g., "Main Street Store").

Number

A unique number assigned to the store for identification.

Business #

The business registration number for the store.

Tax #

The tax identification number (TIN/GST/VAT number) for the store.

Price Zone

The pricing zone this store belongs to. Price zones allow different store locations to sell the same item at different regular prices. For example, urban stores may have higher pricing than rural locations due to operating costs. Each zone can also define its own rounding rules to enforce consistent price endings (e.g., all prices ending in .99 or .95).

When an item's regular price is set, it is defined per zone. If you change a store's zone, Quasar will prompt you to autofill prices for stocked items in the new zone. See Price Zone Master to create and manage zones.

Tabs

The screen is organized into tabs for addresses, control settings, and accounts.

Address Editor

The address editor displays and edits the store's addresses. Use the Add, Delete, Up, and Down buttons to manage the list, and select an address to edit its details inline.

Type/Name

A label identifying the address (e.g., “Main”, “Mailing”, “Warehouse”). Must be unique per store.

Contact

Contact person at this address.

Street

Street address. A second line is available for suite, unit, or building information.

City

City name.

Prov/State

Province, state, or region.

Postal/Zip

Postal code or ZIP code.

Country

Country name.

Phone #

Primary phone number.

Phone2 #

Secondary phone number.

Fax #

Fax number.

WhatsApp

WhatsApp phone number for business messaging.

Email

Email address.

Web Page

Website URL.

E-Invoice URL

Electronic invoicing endpoint URL for B2B e-invoice delivery.

E-Invoice Port

Port number for the e-invoice endpoint.

Use as Main

Designate this as the primary address for correspondence and invoicing.

Ship To Only

Mark this address as a shipping destination only (not used for billing).

Branch #

Branch location number used for multi-location reporting.

Start of Fiscal Year

The first day of your fiscal accounting year. Required for financial statements and year-end processing.

Date Ledger is Closed

No transactions may be posted on or before this date. Set this after completing a period to prevent accidental entries.

Start of Work Day

The time that marks the start of the business day for this store.

Tender Reconcile Time

Daily — requires that each business day be reconciled before proceeding to the next. This is strictly enforced: at the Point-of-Sale, you cannot perform a ring-off for a subsequent day if unreconciled transactions exist from a previous day. Use this setting to ensure cash is balanced every day without exception.

Periodically — allows reconciliation on a flexible schedule without daily enforcement. Days may be left unreconciled and caught up at a later time.

Tender Reconcile Method

Station — cash reconciliation is balanced by POS station. Employee — balanced by employee or cashier.

This selection determines the type of the Safe and Forward fields below. When set to Station, you will see Safe Station and Forward Station selectors. When set to Employee, those fields change to Safe Employee and Forward Employee selectors instead.

Statement Start Day

The day of month customer statements begin (e.g., 1 for the 1st).

Year End Transfer

Displays the journal entry transaction number created when the preliminary year-end process transfers P&L balances to retained earnings. Read-only.

Cheque Payment Method

Hand Written — cheques are written manually and not queued for printing. System Generated — cheques are generated by Quasar and queued in the cheque printing screen. Credit/Debit or Online — payments are electronic.

Transfer Price Level

Controls the price at which inventory is valued when transferred between stores. Quasar's Item Transfer screen allows stock to be moved from one store location to another, either manually or through auto-generated orders. The receiving store records the transfer at the price level specified here. Available options:

Cost — items are transferred at their current average cost. This is the most common setting and keeps inventory valuation straightforward between locations.

Regular — items are transferred at their regular selling price. This treats the transfer like an internal sale between stores.

Level 1 through Level 4 — items are transferred at the corresponding price level defined in the item's pricing. This allows stores to use negotiated or wholesale pricing tiers for internal transfers.

Cost+ — items are transferred at cost plus a percentage markup. When selected, the Transfer Cost+ % field appears, allowing you to specify the markup percentage. This is commonly used when a central warehouse supplies satellite stores and needs to recover overhead costs.

For details on setting up and processing inventory transfers, see Store Transfers in the User Guide.

Transfer Cost+ %

The percentage markup applied when Transfer Price Level is set to Cost+. Hidden when another price level is selected.

Tax Scheme

The tax scheme used for e-invoicing (TAX, VAT, or GST). Determines the tax category codes used in electronic invoice documents.

Safe Store

Station — cash reconciliation is balanced by POS station. Employee — balanced by employee or cashier.

This selection determines the type of the Safe and Forward fields below. When set to Station, you will see Safe Station and Forward Station selectors. When set to Employee, those fields change to Safe Employee and Forward Employee selectors instead.

Safe Store

During the cash reconciliation process, tendered funds are transferred from each station or employee to a designated Safe. The Safe Store determines which store location receives these funds. If each location handles its own bank deposits, set this to the current store. In cases where a satellite location (such as a gas station on the lot of a main store) does not make independent deposits, set the Safe Store to the main location so that funds are transferred there to be verified and deposited.

Safe Station

The station within the Safe Store that represents the physical safe. Although the safe is a physical location where tenders are secured, the system tracks it as a station that holds the funds until they are deposited at the bank or transferred to another location.

Safe Employee

The employee within the Safe Store who represents the physical safe. Although the safe is a physical location where tenders are secured, the system tracks it as an employee who holds the funds until they are deposited at the bank or transferred to another location.

Forward Store

The store to which the safe's funds are automatically forwarded at the start of each business day. In most cases this is set to the current store. In a multi-store environment where a satellite location transfers its cash to a central location, set this to the main store.

Forward Station

The station responsible for daily cash control. In most multi-lane retail environments, one central station manages all cash exchanges — providing coins and small bills to cashiers, collecting excess funds, and preparing bank deposits. Although the cash is physically held in the safe overnight, the system automatically transfers the safe's balance to this station each morning so that it is fully accountable for all funds throughout the business day.

Forward Employee

The employee responsible for daily cash control. In most multi-lane retail environments, one designated employee manages all cash exchanges — providing coins and small bills to cashiers, collecting excess funds, and preparing bank deposits. Although the cash is physically held in the safe overnight, the system automatically transfers the safe's balance to this employee each morning so that they are fully accountable for all funds throughout the business day.

Retained Earnings

Equity account showing current profit/loss on the balance sheet.

Historical Balancing

Offsetting account used when posting opening balances for customers, vendors, and inventory.

Ledger Transfers

Accrual account for ledger balance transfers between stores.

Default Bank

Default bank account for cheques and bill payments.

Default Receivables

Default AR account assigned to new customers.

Default Payables

Default AP account assigned to new vendors.

Customer Terms Disc

Expense account for early payment discounts given to customers.

Vendor Terms Disc

Income account for early payment discounts taken from vendors.

Container Deposit

Tracks container deposit purchases and sales.

Env. Levy

Tracks government-mandated environmental levies collected.

Transfer Acct

The general ledger clearing account used to balance all types of transfers within Quasar. This includes inventory transfers between stores, tender transfers during the cash reconciliation process, customer and vendor card transfers, and ledger balance transfers. The account acts as a temporary holding account — one side of the transfer debits it and the other side credits it, keeping the books in balance across stores and entities.

Transfer Income

Income account for transfers not done at cost.

Physical Inventory

Expense account for inventory adjustments from physical counts.

Service Charges

Income account for service charges on past-due invoices.

Save

Save changes to the store record.

Undo

Discard unsaved changes and restore the original record.

New

Create a new store. If the current record has unsaved changes, you will be prompted to save.

Delete

Delete the store record.

Copy

Copy the store record to create a new store with the same settings.

Groups

Define the groups this store belongs to.

OK

Save and close.

Cancel

Discard changes and close.

Inactive?

Toggle on to deactivate the store. Inactive stores are hidden from lookups but their data is preserved. Toggle off to reactivate.