Matrix Build

Matrix Number

Auto-assigned item number pulled from the global sequence counter. This is the starting number for the batch — each generated item increments from here. Read-only; Quasar automatically skips numbers already in use.

Matrix Name

Required. The base description for all items in the matrix. Each generated item's description is formed as: Matrix Name + Size + Color (e.g. "T-Shirt LG Red"). Enter a multi-line name if needed. This name is also stored as the Matrix record name for grouping.

Vendor

The default purchasing vendor for all generated items. This vendor is linked to every cost record created. Leave blank if items are not purchased from a single vendor. Only visible when the Purchasing feature is enabled.

Dept

The department for the generated items. Selecting a department filters the Subdept lookup to only show subdepartments within that department. If you select a Subdept first, the Dept is automatically populated from the subdepartment's parent.

Subdept

Required. The subdepartment that governs the generated items' accounting, tax, pricing, and size defaults. When you select a subdepartment:
• The Size dropdown is populated with the subdepartment's default sizes
• If the subdepartment has "Force Size" enabled, you can only select from predefined sizes (the dropdown is not editable)
• Sell tax, purchase tax, price-includes-tax, target gross margin, and allowed variance are all inherited from the subdepartment's zone-specific settings
• The item's income, asset, and expense GL accounts are set from the subdepartment defaults

Brand

Optional brand assignment for all generated items. Only visible when the Brand feature is enabled.

Price Zone

Required. The price zone used for pricing and tax configuration. The zone determines which subdepartment sell tax, purchase tax, target gross margin, and variance settings apply. Items are only stocked in stores that belong to this zone.

Cost

The default purchase cost for all generated items. Applied to every cost record created for each item/store combination. Leave at zero for items with no standard cost.

Price

Required. The selling price for all generated items. Applied to the item price record using the selected Price Zone. Tax inclusion is determined by the subdepartment's zone settings.

Single Store

Stock the generated items in one specific store only.

Store

When Single Store is selected, choose the store that will receive the generated items.

Store Group

Stock the generated items in all stores belonging to a specific group.

Store Group Lookup

When Store Group is selected, choose the store group that will receive the generated items.

All Stores

Stock the generated items in every active store in the system. This is the default. Only stores whose zone matches the selected Price Zone will receive stocking records.

Size Table

Lists every size that will be used in the matrix. Add one size per row; a new blank row appears automatically as you fill in each size.

Default Size

Select or type sizes for the matrix. The dropdown is pre-populated with the subdepartment's default sizes (e.g. SM, MD, LG, XL). You can select existing sizes or type new ones directly.

New sizes you enter that do not already exist in the subdepartment are automatically added to the subdepartment's default size list when you generate. This means future Matrix Builds using the same subdepartment will include your new sizes.

Each size must be unique within the build and limited to 8 characters maximum. The size value becomes both the item's sell size and purchase size, and is used in the item PLU (number) record.

Add multiple sizes by entering one per row. A new blank row appears automatically as you fill in each size.

Color Table

Lists every color that will be used in the matrix. Add one color per row; a new blank row appears automatically as you fill in each color.

Color

Select or type colors for the matrix. The dropdown is pre-populated with all active colors from the Color Master.

New colors you type that do not exist in the Color Master are automatically created as new Color records when you generate. This keeps the Color Master up to date — you do not need to pre-create colors before building a matrix.

Each color must be unique within the build. Duplicate entries are rejected with a warning. Add multiple colors by entering one per row. A new blank row appears automatically.

Generate New Items

Creates all items after validating required fields. Before generating, Quasar displays a confirmation summary showing:
• Number of new sizes being added to the subdepartment
• Number of new colors being created in the Color Master
• Total number of items to be created (sizes × colors)

For example, selecting 4 sizes and 3 colors generates 12 items. Each item receives:

• An auto-assigned sequential item number
• A description of Matrix Name + Size + Color
• Department, subdepartment, brand, and vendor from the form
• Price and cost records for the selected zone and stores
• GL accounts (Income, Asset, Expense) from subdepartment defaults
• A matrix link so all items can be viewed together
• A color link to the matching Color Master record
• Flags set to: Purchased, Sold, Inventoried, Discountable

A message log displays each created item for confirmation. The screen closes automatically when complete.