Accounts & Ledger

Recurring Transaction Master

The Recurring Transaction Master manages a transaction that should be posted on a regular schedule. It stores a reference to a saved transaction template and controls when and how often it is re-posted.

How to create a recurring transaction: You do not create recurring transactions from this screen. Instead:

1. Open the transaction screen you want to recur (e.g., Journal Entry, Customer Invoice, Cheque, Vendor Invoice).
2. Create and save the transaction as a template.
3. Select File › Recurring from the menu bar.
The Recurring Master opens with the transaction already linked. Set the frequency and save.

Transaction Section

Read-only summary of the linked transaction template. These fields are populated automatically from the saved transaction.

Type

The transaction type (e.g., General, Invoice, Cheque, Receive). Read-only.

Id #

The transaction number of the template transaction. Read-only.

Store

The store the transaction belongs to. Read-only.

Date

The original date of the template transaction. Read-only — when posted, the new transaction uses the Next Due date instead.

Description

A description for this recurring entry (e.g., "Monthly Rent", "Weekly Payroll"). This is the only editable field in this section.

Card

The customer or vendor from the template transaction. Select the Card radio button to post to this specific card each time.

Group

Select the Group radio button and choose a customer or vendor group to post a separate transaction for every member of the group each time you post. Useful for batch invoicing (e.g., monthly service charges to all customers in a group).

Frequency Section

Frequency

How often the transaction posts. Options:
Daily — every day.
Weekly — every 7 days.
Bi-Weekly — every 14 days.
Semi-Monthly — twice per month on the days specified in Day 1 and Day 2.
Monthly — every month on the same day.
Quarterly — every 3 months.
Semi-Annually — every 6 months.
Annually — every 12 months.
Other — manual posting only (no automatic scheduling).

Max Postings

Maximum number of times this transaction will be posted. After reaching this count the recurring is automatically deactivated. Leave blank or set to 0 for unlimited postings.

Day 1

First day of the month for Semi-Monthly frequency (e.g., 1 for the 1st). Only enabled when Type is Semi-Monthly.

Day 2

Second day of the month for Semi-Monthly frequency (e.g., 15 for the 15th). Only enabled when Type is Semi-Monthly.

Postings Section

Last Posted

The date this transaction was last posted. Initialized to the template transaction date; updated each time you post.

Next Due

The next date this transaction is due, calculated from the Last Posted date and the frequency. Read-only.

Posting Count

How many times this recurring has been posted so far.

Overdue Days

Number of days past due (today minus Next Due). A positive number means the posting is overdue. Read-only.

Toolbar Actions

Post

Immediately post this recurring transaction. Creates a new transaction dated on the Next Due date, increments the posting count, and advances Last Posted. If the Next Due date is in the future, you are warned before proceeding. If a group is selected, a separate transaction is created for each member of the group.

Save / Undo / New / Delete / Copy

Standard master screen actions.

OK / Cancel

Save and close, or discard and close.

Inactive?

Toggle to deactivate the recurring schedule. Automatically set when Max Postings is reached.

Supported Transaction Types

The following transaction types support recurring:

Journal Entry (General Master)
Customer Invoice (Invoice Master)
Customer Return (Return Master)
Vendor Invoice (Receive Master)
Vendor Claim (Claim Master)
Cheque (Cheque Master)
Item Adjustment (Item Adjustment)
Item Transfer (Item Transfer)

Related Screens