Tender Master

Name

Tender name (e.g., "Cash", "Visa", "GCash").

Type

The tender type controls which tabs and features are available. Each tender must be one of:

Cash — Physical currency. Enables the Denominations tab for bill/coin counting during till reconciliation. Supports over-tendering (change given back).
Cheque — Paper cheques. Typically configured with Force Amount and no over-tender.
Card — Credit or debit cards (Visa, Mastercard, etc.). Supports card number ranges on the Ranges tab for automatic card identification.
Gift Card — Pre-paid gift cards sold as inventory items. Enables the Gift Card & Store Credit Items tab to link specific gift card items to this tender.
Store Credit — Customer store credit balances. Like Gift Card, enables the Items tab to link store credit items.
E-Wallet — Digital payment providers (GCash, Maya, etc.). Enables the E-Wallet tab to configure convenience fees (fixed or percentage), fee payer (retailer absorb or customer surcharge), and a fee income GL account.
Bank Transfer — Direct bank transfers (EFT, wire). Only requires a Transaction Account (Bank) — the Safe and Over/Short accounts are hidden.
Layaway — A system tender used internally for Layaway pickup processing. When a fully-paid layaway is converted to an invoice, the system uses this tender type to apply the accumulated deposit as payment. You should create exactly one Layaway tender linked to the plan's deposit liability account. This tender is not shown on the POS menu.

Limit

Maximum amount per transaction (0 = unlimited).

Conversion Rate

Exchange rate for foreign currency tenders.

Menu Number

POS menu button position number.

Over Tender?

Allow the customer to pay more than the transaction total (change given back).

Open Drawer?

Automatically open the cash drawer when this tender is used.

Force Amount?

Require the clerk to enter the exact tender amount (no auto-fill).

Second Receipt?

Print a second copy of the receipt for this tender (e.g., for credit card merchant copy).

Transaction Account

GL account for recording tender receipts. For Bank Transfer type, this is labeled “Transaction Account (Bank)” and is the only required account.

Rounding Account

GL account for rounding adjustments.

Over/Short Account

GL account for cash count over/short variances.

Safe Account

GL account for the store safe (intermediate holding).

Bank Account

GL account for the bank deposit.

Count Method

How the tender is counted: Single Amount, Multiple Amounts, or Denominations.

Deposit Time

When deposits occur: At Day-end, At Reconcile, or Manually.

Defines rounding rules for this tender. Each row specifies a pattern and the rounding adjustment to apply.

Ends In

The digit pattern to match at the end of the amount (e.g., "1", "2").

Round Amt

The adjustment amount applied when the pattern matches.

Available only for Cash type tenders. Defines bill and coin denominations used when counting the tender by denomination during till counting.

Name

The denomination label (e.g., "$20 Bills", "Quarters").

Multiplier

The dollar value of each unit (e.g., 20.00 for $20 bills, 0.25 for quarters).

Available only for Gift Card and Store Credit type tenders. Links specific inventory items to this tender type. Only items flagged as Gift Card or Store Credit can be added.

Item

Select the gift card or store credit item by number.

Description

Auto-populated from the item record (read-only).

Available only for E-Wallet type tenders. Configures convenience fees for digital payment providers (e.g., GCash, Maya).

Fee Type

None, Fixed Amount, or Percent.

Fee Amount / Fee Percent

The fee value — field label changes based on fee type selection.

Fee Payer

Retailer (Absorb) — merchant absorbs the fee, or Customer (Surcharge) — fee is added to the transaction total.

Fee Income Account

GL account for convenience fee revenue. Only enabled when the customer pays the fee.

All configured tenders can be used for Layaway payments. When a customer makes a layaway payment through the Receipt Master, the tender selected (Cash, Card, E-Wallet, etc.) is recorded against the plan's deposit liability account rather than Accounts Receivable. The tender's GL Transaction Account still receives the debit as usual — only the credit side changes for layaway payments.