Vendor Master

The header fields are always visible above the tabs.

Name

The vendor or company name (up to 62 characters). Used in lookups, purchase orders, and reports throughout Quasar.

Number

Unique vendor number (up to 12 characters). Enter # to auto-generate on save. Used in lookups, reports, and cross-references.

The Addresses tab uses the multi-address editor widget. The left side shows a list of addresses with a Type column. Select an address in the list to view and edit its details on the right. Use the + (Add), − (Delete), ▲ (Up), and ▼ (Down) buttons to manage and reorder addresses. The first address is used as the default on purchase orders and reports.

Address Editor

The address list and detail panel. Click an address row on the left to load its fields on the right for editing.

Type/Name

Address classification or label (e.g., “Main”, “Warehouse”, “Billing”). Displayed in the address list on the left.

Contact

Contact person at this location.

Street

Street address (two lines available for suite, unit, or building information).

City

City name.

Prov/State

Province, state, or region.

Postal/Zip

Postal code or ZIP code.

Country

Country name.

Phone #

Primary phone number.

Phone2 #

Secondary phone number.

Fax #

Fax number.

WhatsApp

WhatsApp phone number for business messaging.

Email

Email address for this location.

Web Page

Website URL.

E-Invoice URL

Electronic invoicing endpoint URL for B2B e-invoice delivery.

E-Invoice Port

Port number for the e-invoice endpoint.

Branch #

Branch or location number identifier for multi-location reporting.

Use as Main

Designate this address as the primary address for correspondence and invoicing. Only one address can be marked as Main at a time.

Ship To Only

Mark this address as a shipping destination only (not used for billing).

Patronage Group

Co-op patronage group membership for dividend calculations. See the Patronage Group Master.

AP Account

Default Accounts Payable GL account for this vendor. If this is the first vendor created and the store has no default vendor account, this account becomes the store default.

Terms

Default payment terms for purchase orders and invoices. See the Terms Master.

Accept Backorders?

Whether this vendor supports partial shipments and backorders.

Tax ID (TIN/RFC)

The vendor’s tax identification number for electronic invoicing compliance (e.g., RFC for Mexico, TIN for Philippines/Belize).

Mismatch Item

Default item to use when received goods don’t match the purchase order. This allows vendor invoices to be imported even when specific item numbers cannot be matched.

Save

Saves the vendor record.

Delete

Deletes the vendor record.

New

Clears the form to create a new vendor.

Print

Prints the vendor record.