Payout

Payout No.

Payout number. Enter # for auto-numbering.

Reference

Reference string for cross-referencing or notes (optional).

Status

Transaction status. Controls posting and visibility in lists.

Date

Posting date for the transaction. Defaults to today.

Time

Time of posting. Auto-filled from the system clock.

Work Date

Work date for the transaction (may differ from posting date).

Shift

Shift assignment for labour or shift-based reporting.

Store

Store where the transaction is posted. Defaults to current store.

Station

Workstation or terminal where the transaction was entered.

Employee

Employee who created or is responsible for the transaction.

Memo

Free-form memo or notes attached to the transaction.

Payee Name

Name of the payout recipient.

Payee Address

Mailing address of the payout recipient.

Default Expense

Expense category (from Expense setup).

Account Class

Default account class applied to all expense lines that do not have their own class set. Only visible when the Account Classes feature is enabled.

Tender

Default tender being paid out (usually Cash).

Vendor

Optional vendor associated with this payout.

Inactive

Marks the payout as inactive.

Expenses Table

Columns: Expense, Amount, Tax, Tax Amt, Account Class, Memo. Enter one or more expense lines. The Account Class column overrides the default class for individual lines. If the expense posts to a balance sheet account, the class is silently ignored.

Expense Total

Sum of all expense line amounts.

Tax Total

Sum of all tax amounts.

Total

Combined expense + tax total.

Tendered

Total amount tendered.

Difference

Difference between total and tendered amounts. Must be zero to save.

Taxes Table

Read-only breakdown of taxes calculated on the payout expenses.

Tax / Name

Tax code and name.

Taxable

Taxable amount subject to this tax.

Tax Amt

Calculated tax amount.

Tenders Table

Enter the tender(s) used for the payout.

Tender

Select the payment tender.

Amount

Amount in the tender’s currency.

Rate

Conversion rate (for foreign currency tenders).

Total

Equivalent amount in base currency.

Save

Saves the payout.

Undo

Reverts changes since the last save.

New

Opens a blank payout.

Delete

Deletes the payout.

Copy

Duplicates the payout.

Groups

Assign the payout to security/data groups.

OK

Saves and closes the screen.

Cancel

Closes without saving changes.