Location Master

The Name field is read-only and is automatically generated from the three editable components: Section, Fixture, and Bin. As you type in any of these fields, the Name updates in real time using the format:

Section,Fixture,Bin

Components are joined by commas. Empty components are omitted. For example:

This naming convention creates a consistent, sortable address that reads from broadest area (Section) to most specific position (Bin). It is the same name that appears on shelf labels, inventory count sheets, and stock status reports.

Name

Read-only. Auto-generated from Section, Fixture, and Bin (see above). This is the canonical location identifier used throughout the system.

Store

The store this location belongs to. Each store has its own set of locations. Defaults to the current store.

Section

The broadest physical area (up to 14 characters). Represents a major zone of the store. Examples: Aisle 3, Warehouse, Back Room, Cooler, Pharmacy, Receiving.

Fixture

A specific fixture or structure within the section (up to 10 characters). Examples: Shelf B, Rack 12, End Cap, Bay 2, Gondola 5, Peg Board.

Bin

The most specific position within the fixture (up to 4 characters). Examples: 01, L3, Top, A2. Useful for high-density storage like warehouses or parts rooms.

Inactive

Check to mark this location as inactive. Inactive locations no longer appear in lookups and cannot be assigned to items, but historical records that reference them remain unchanged.

Once locations are defined, they are referenced throughout the inventory system:

Item Master — Stocking Tab

Each item can be assigned a location per store. This records exactly where the item lives on the sales floor or in the warehouse. The location is stored as part of the item's stocking record.

Inventory Counts

Locations are one of the most valuable tools for physical inventory. By assigning locations to items, count teams can:

• Work by location — Count sheets and Count Master records can be filtered and sorted by location, so counters walk the store in a logical path (Aisle 1 → Aisle 2 → Back Room) instead of hunting for random items.
• Divide work by zone — In a multi-person count, assign each employee a section (e.g., one team counts "Aisle 1–5", another counts "Warehouse"). Location-based sorting ensures no area is missed or double-counted.
• Spot missing items — Items assigned to a location but not found there during a count are immediate candidates for investigation (theft, misplacement, receiving errors).
• Speed up recounts — When discrepancies are found, the location tells the recount team exactly where to go.

Shelf Labels

The Label Batch printing system includes the item's location as a printable field (location). This puts the aisle/shelf/bin address directly on the label, making shelf restocking faster and more accurate.

Stock Status & Reports

The Stock Status screen and various inventory reports can include location data, helping managers identify where products are stored without walking the floor.

Handheld Devices

When using handheld scanners for counts or receiving, the location helps operators navigate to the correct shelf position for each item.

• Be consistent — Use the same naming convention across all stores (e.g., always "Aisle 3" not sometimes "A3" and sometimes "Aisle Three").
• Use numbered sections — "Aisle 01" sorts better than "Aisle 1" when you have more than 9 aisles.
• Keep it short — Field lengths are limited (Section: 14, Fixture: 10, Bin: 4). Use abbreviations consistently.
• Match the physical layout — The Section should follow the store's natural traffic flow so count sheets read like a walking path.
• Include all storage areas — Don't forget Back Room, Receiving, Cooler, Freezer, and other off-floor storage. Items in these areas need locations too.