Payment

Payment No.

Unique identifier. Enter # to auto-generate.

Date

Payment date. Defaults to today.

Time

Payment time.

Store

Store posting the payment.

Type

Selects the payment mode. This changes the allocation area:
• Quick Pay — Pay any payee with direct GL account allocation. Shows name, address, and account table.
• Pay Vendor — Pay a vendor. Shows vendor lookup and open invoice table.
• Pay Customer — Refund a customer. Shows customer lookup and open invoice table.

Vendor

The payee. Only one is visible based on the selected Type. Selecting a vendor or customer auto-fills the name, address, and loads their outstanding balance.

Customer

The payee. Only one is visible based on the selected Type. Selecting a vendor or customer auto-fills the name, address, and loads their outstanding balance.

Balance

Read-only outstanding balance for the selected vendor or customer.

Method

How the payment is issued:
• Hand-written cheque — Enter cheque number manually in the Reference field.
• System generated cheque — Cheque number auto-assigned. Printed? checkbox and Print button appear.
• Credit/debit card or online — Reference field for entering a transaction reference number.

Bank Account

GL bank account the payment is drawn from.

Reference / Cheque #

Cheque number or external reference number depending on the payment method.

Amount

Total payment amount.

Name

Payee name (editable). Auto-filled from vendor/customer selection.

Get Name and Address from address book

Button to select from the address book (Quick Pay mode only).

Address

Payee mailing address (multi-line, editable).

Memo

Payment memo (up to 40 characters). Printed on the cheque stub.

In Quick Pay mode, distribute the payment amount across one or more GL accounts.

Account — GL account to debit.
Amount — Amount allocated. When you tab past, the remaining unallocated amount auto-fills.

In Pay Vendor or Pay Customer mode, open invoices are displayed for allocation.

Date — Invoice date.
Type — Transaction type.
Trans # — Transaction number.
Total — Original total.
Unpaid — Remaining balance.

Discount

Early-payment discount amount (editable).

Payment

Amount to pay (editable).

Pay? — Check to pay the full balance.

Save

Saves and posts the payment. Validates duplicate cheque numbers against the bank account.

Delete

Voids the payment. Reverses all GL postings.

Copy

Duplicates with a new number and today's date.

File › Recurring

Creates a Recurring transaction from this payment.