Fuel Site

Fuel Controller Master

The Fuel Controller Master configures a fuel site controller connection. It defines the controller identity, TCP network connection, polling intervals, customer/fleet card resolution, product-to-item mapping, and transaction import settings. Each controller is tied to a specific store and station. Open from the Fuel Controller List.

Identity Tab

Core identification and assignment settings.

Field	Description
Controller ID	Unique identifier (auto-numbered with “#” on new). Used to reference this controller throughout the system.
Controller Type	Communication protocol: FSC3000. Additional protocols can be added as vendor adapters are implemented.
Site Label	Human-readable site description (e.g., “Highway 2 - North Pumps”). Displayed in reports.
Enabled	Check to activate polling and transaction import for this controller.
Store	Store this controller is assigned to. Changing the store clears the Station and Employee selections.
Station	Station within the store (filtered by selected store).
Employee	Employee assigned to imported transactions (filtered by selected store).

Controller ID

Unique identifier for this controller, auto-numbered with "#" on new records. Sequence numbering is global (shared across all stores).

Controller Type

Communication protocol: FSC3000. Additional protocols can be added as vendor adapters are implemented.

Site Label

Human-readable site description (e.g., "Highway 2 - North Pumps"). Displayed in lists and reports.

Enabled

Check to activate polling and transaction import for this controller.

Store

Store this controller is assigned to. Changing the store clears the Station and Employee selections.

Station

Station within the store that processes imported fuel transactions (filtered by selected store).

Employee

Employee assigned to imported fuel transactions (filtered by selected store).

Connection Tab

TCP/IP network connection parameters for communicating with the physical controller hardware.

Field	Description
Host	IP address or hostname of the fuel site controller (e.g., “192.168.1.100”).
Port	TCP port number for the connection.
Password	Authentication password for the controller. Displayed as masked characters.

Host

IP address or hostname of the fuel site controller (e.g., "192.168.1.100").

Port

TCP port number for the connection.

Password

Authentication password for the controller.

Polling Tab

Controls how frequently the system polls the controller for new data.

Field	Description
Poll Cycle (sec)	Interval in seconds between transaction polling cycles.
Sync Cycle (sec)	Interval for full synchronization cycles.
Tank Poll Cycle (sec)	Interval for background tank status polling. Set to 0 for manual polling only.
Incremental Polling	When checked, uses SINCE queries for efficient polling (only fetches new data since last poll).
Start Date	Only import transactions on or after this date. Use to avoid importing old historical data.
Start Time	Only import transactions on or after this time on the Start Date.
Poll Tank Status...	Button that directs you to the Tank Status Report for live polling. The controller must be saved first.

Poll Cycle (sec)

Interval in seconds between transaction polling cycles.

Sync Cycle (sec)

Interval for full synchronization cycles.

Tank Poll Cycle (sec)

Interval for background tank status polling. Set to 0 for manual polling only.

Incremental Polling

When checked, uses SINCE queries for efficient polling (only fetches new data since last poll).

Start Date

Only import transactions on or after this date. Prevents importing old historical data.

Start Time

Only import transactions on or after this time on the Start Date.

Poll Tank Status...

Button that directs you to the Tank Status Report for live polling. The controller must be saved first.

Customer Tab

Controls how customers are resolved when fuel transactions are imported.

Field	Description
Customer Mode	How to resolve the customer for imported transactions: • CardLookup — Match the fleet card number to a customer • DriverLookup — Match the driver ID to a customer • Default — Always use the Default Customer
Default Customer	Fallback customer when card/driver lookup fails or when mode is “Default”.
Customer Group	Optional group filter to restrict customer matching to a specific group.

Customer Mode

How to resolve the customer: CardLookup (match fleet card), DriverLookup (match driver ID), or Default (always use the Default Customer).

Default Customer

Fallback customer when card/driver lookup fails or when mode is "Default".

Customer Group

Optional group filter to restrict customer matching to a specific group.

Items Tab

Maps fuel products reported by the controller to Quasar inventory items.

Field	Description
Default Item	Fallback item when the product code doesn't match any mapping below.
Item Group	Optional group filter for item matching.

Default Item

Fallback item when the product code doesn't match any mapping in the table below.

Item Group

Optional group filter for item matching.

Product Mappings

Column	Description
Product Code	The product code as reported by the controller (e.g., “REG”, “DSL”, “PREM”).
Item	The Quasar item to map this product to. Uses item lookup.
Description	Auto-populated item description (read-only).

New rows are added automatically when you enter a Product Code or select an Item in the last row.

Transactions Tab

Controls how fuel transactions are imported into Quasar.

Field	Description
Tender	Name of the tender type to use for fuel payment transactions.
Tax Included	Check if the amounts reported by the controller already include tax.
Completed Only	When checked, only import transactions marked as completed by the controller (ignore in-progress dispensing).
Pay at Pump	Check if this controller supports pay-at-pump transactions.

Tender

Name of the tender type to use for fuel payment transactions.

Tax Included

Check if the amounts reported by the controller already include tax.

Completed Only

When checked, only import transactions marked as completed by the controller (ignore in-progress dispensing).

Pay at Pump

Check if this controller supports pay-at-pump transactions.

Notes Tab

Free-text notes about this controller configuration, installation details, or maintenance history.

Notes