Pay Bills

Payment Date

Date to post the payment transaction. Defaults to today.

Payment Time

Time to post the payment transaction. Auto-filled from the system clock.

Store

Store for the payment. Defaults to the current store.

Station

Workstation or terminal where the payment is entered.

Employee

Employee processing the payment.

Payment Method

Select how the bills will be paid:
• Hand-written cheque — Enter the next cheque number manually.
• System generated cheque — Quasar assigns the next cheque number automatically; leave Next Cheque blank.
• Credit/debit card or online — Non-cheque payment method.

Account

Bank or payment account used for the bills. The account balance is shown below.

Next Cheque

Required for hand-written cheques. Enter the cheque number to use. Must be blank for system-generated cheques.

Current Balance

Read-only current balance of the selected account.

Show All Bills

Lists every outstanding vendor invoice.

Show Due On/Before

Only shows invoices with a due date on or before the selected date.

Due Date

Cut-off date used when Show Due On/Before is selected.

Show Discount On/Before

Only shows invoices with a discount date on or before the selected date.

Discount Date

Cut-off date used when Show Discount On/Before is selected.

Show Vendor

Limit the list to invoices for a single vendor.

Show Store

Limit the list to invoices from a single store.

Vendor Group

Limit the list to vendors in a selected vendor group.

Sort By

Sort order for the list: by due date, or by vendor then due date.

Discount Account

General ledger account used to record any vendor discounts taken. Required when at least one selected bill has a discount amount.

Each row is an outstanding vendor invoice. Check the Pay? column to include the invoice in the payment, and enter the payment and discount amounts. Double-click a row for more invoice details.

Bills Table

The main list of bills matching the current filters.

Total Paid

Sum of all payment amounts for selected bills.

Ending Balance

Projected balance of the payment account after the payment is posted.

Pay All

Checks the Pay? box for every visible bill and fills the payment amount with the amount due.

Clear Payments

Unchecks all bills and clears payment amounts.

Invoice Info

Opens a details window for the selected invoice.

OK

Posts the payment and closes the screen.

Next

Posts the payment and re-opens Pay Bills for the next batch.

Cancel

Closes without posting any payments.