Purchases

On Order

On Order shows all items currently on active (open) purchase orders that have not yet been fully received. Each row represents one line item from a purchase order, showing the remaining quantity still expected and its estimated cost. Use this screen to quickly identify outstanding vendor commitments, check expected delivery dates, and drill down directly into the source purchase order for editing. Access from Inventory Info › On Order.

Filters

Vendor

Filter to purchase orders from a specific vendor. When set, only orders belonging to that vendor are loaded. Changing the vendor refreshes the list immediately.

All Vendors

Clears the vendor filter, showing on-order items from all vendors. Click this button to reset the vendor selection.

Store

Filter to purchase orders for a specific store. Defaults to the current store. Changing the store also resets the item filter, since item stocking is store-specific.

Department

Filter to items belonging to a specific department. The department is determined from each item's subdepartment. Leave blank to show all departments.

Subdepartment

Filter to items in a specific subdepartment. Leave blank to show all subdepartments.

Item

Filter to a specific item. The lookup is restricted to purchased items. When an item is selected, the size dropdown is populated with the item's available sizes and automatically set to the size matching the item number entered.

Size

Filter to a specific size when viewing a single item, or select "All Sizes" to see all size variants. The dropdown is populated when an item is selected.

Results List

Each row represents one line item from an active purchase order where the ordered quantity exceeds the received quantity.

Vendor — The vendor name on the purchase order.
Order# — The purchase order number.
Store — The store number the order is for.
Item Number — The item number.
Description — The item description.
Size — The ordering size (e.g. Each, Case).
On Order — The remaining quantity still on order, calculated as Ordered − Received.
Amount — The estimated cost of the remaining quantity, calculated as the unit base cost × remaining quantity, rounded to the penny.

Totals

Total Quantity

The sum of the On Order column across all displayed rows.

Total Cost

The sum of the Amount column across all displayed rows. Represents the total estimated cost of all outstanding purchase order commitments matching the current filters.

Drill-Down

Double-clicking any row opens the Purchase Order master screen for that order. The full purchase order is loaded for viewing or editing, allowing you to adjust quantities, change delivery dates, or receive stock directly from the order.

This provides a fast workflow: browse outstanding items, identify what needs attention, then double-click to go directly to the source order without navigating through menus.

Action Buttons

Refresh

Reloads the list from the database using the current filters. Use this after receiving stock or modifying purchase orders to see updated quantities.

Print

Generates a printable report of the current list view. The report header includes the store, vendor, department, subdepartment, item, and size filters (if set), along with the current date.

Close

Closes the On Order window.

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