AI & Automation

AI PDF Invoices

Lists vendor invoices that the AI PDF import job has read from a watch folder and staged for review. Invoices appear here when the skill's posting mode is Review, or when some line items could not be matched to Quasar items automatically. Select an invoice and choose Process Selected to open it in the AI PDF Invoice Detail screen, where lines can be corrected and the invoice posted as a Vendor Invoice. Access from Purchases › Operations › AI PDF Invoices.

Selection Criteria

Vendor

Limit the list to one vendor (lookup). Leave empty for all vendors.

Invoice #

Limit the list to a specific vendor invoice number.

Status

Filter by processing state: All Statuses, Pending Review, Posted, or Ignored.

Store

Limit the list to invoices received at one store.

Range

Preset date range for the invoice date. Selecting a range fills in From and To.

From

Start of the invoice date range.

To

End of the invoice date range.

Invoice List

Each row is one extracted invoice awaiting review or already processed.

Column	Description
Extract ID	Unique identifier of the extraction record.
Store	Receiving store, from the skill default or resolved from the invoice ship-to address.
Vendor	Vendor the invoice was matched to.
Invoice #	Vendor's invoice number as read from the PDF.
Invoice Date	Vendor's invoice date as read from the PDF.
Total	Invoice total as read from the PDF.
Status	Pending Review, Posted, or Ignored.