Received Document Detail

Reviews one electronic trade document received from a supplier — an e-invoice, credit note, or debit note — and turns it into a Quasar transaction. The supplier's XML is parsed into header details and lines; you resolve each line to a Quasar item, then process the document. Lines the system could not match are flagged as Unresolved Items and must be dealt with before processing. Opened from Received Documents by selecting a document.

Document Header

Read from the supplier's XML. These fields are the supplier's own values and are shown for checking, not editing.

ETDUI

The unique identifier the electronic document carries. Use it when querying a document with the supplier or the tax authority.

Supplier

Name of the issuing supplier as stated in the document.

TIN

The supplier's tax identification number, used to match the document to a Quasar vendor.

Invoice #

Supplier's invoice number.

Debit Note #

Debit note number, where the document is a debit note.

Return #

Return number, where the document relates to a return.

Issue Date

Date the supplier issued the document.

Due Date

Payment due date stated on the document.

Received

When Quasar received the electronic document.

Status

Processing state. A document marked as already processed cannot be changed — the screen opens read-only, which prevents the same supplier invoice being posted twice.

Store

Store the resulting transaction will be posted to. Set this before processing.

Document Lines

One row per line in the supplier's document. The first columns are the supplier's data; the last two are where you tell Quasar what the line actually is.

Column	Editable	Description
#	No	Line number within the document.
Vendor Item#	No	The supplier's own item code for the line.
Description	No	Line description as supplied.
Qty	No	Quantity supplied.
Unit Price	No	Price per unit.
Line Total	No	Extended value of the line.
Tax %	No	Tax rate applied by the supplier.
Tax Amt	No	Tax charged on the line.
Use Item#	Yes	The Quasar item this line posts to. Set it where the supplier's code did not match automatically.
Use Description	Yes	Post the line by description instead of matching an item. Use for charges and one-off lines that are not stock.

Unresolved Items

Count of lines with neither an item nor a description chosen. The document cannot be processed while any remain, which is what stops a partially understood invoice being posted.

Totals

The supplier's stated totals. Check these against the line values before processing; a mismatch usually means a line was not parsed as expected.

Subtotal (ex. tax)

Total of the lines before tax.

Tax

Total tax on the document.

Total

Document total including tax.

Paid

Amount already paid against the document, where the supplier has stated one.

Total Due

Balance outstanding.

Actions

Process

Creates the Quasar transaction from the reviewed document. Available once every line is resolved and a store is set. A processed document is locked against further change.

Create Vendor

Creates a Quasar vendor from the supplier details in the document. Offered when the supplier's TIN matches no existing vendor — the No Vendor Found condition — so the document can be processed without leaving the screen.

Create Payout

Creates a payout for the document rather than a purchase, for documents settled immediately.

Dispute

Marks the document as disputed, recording that you do not accept it as issued. Use where quantities or prices disagree with what was received.

Undispute

Clears the disputed mark once the matter is settled with the supplier.

Close/Save

Saves the line resolutions and closes, without processing. Work in progress is kept so the document can be finished later.

Related Screens

Received Documents

Vendor Invoice

Vendor Master