Special Purchase Setup

Default Subdepartments

Default subdepartments used when creating art and carving items, and when filtering/assigning existing and new products.

Art Subdept

Subdepartment where new art items are created.

Force Subdept

When checked, the Art subdepartment cannot be changed on individual special purchases.

Carving Subdept

Subdepartment where new carving items are created.

Force Subdept

When checked, the Carving subdepartment cannot be changed on individual special purchases.

Existing Product Subdept

Filters the Existing Products tab to only show items from this subdepartment.

Force Subdept

When checked, the Existing Products subdepartment is locked.

New Product Subdept

Default subdepartment for new products created on the New Products tab.

Force Subdept

When checked, the New Products subdepartment cannot be changed.

Item Numbering & Transfers

Item Prefix

Prefix for auto-generated item numbers (e.g., "SP-").

Item Start

Starting number for auto-generated item numbers (e.g., "1000000").

Transfer Account

GL account used for customer fund transfers when paying sellers.

Default Community

Default community name pre-filled for artist/carver metadata.

Printer

Printer

Label printer used for immediate label printing. Choose from the printers installed on this workstation, or type a network host name.

Printer Port

TCP port of the label printer. Leave at 0 to skip label printing, or enter the raw print port (commonly 9100 for network label printers).

Defines the transaction types available in the Special Purchase Master. Each type controls whether the purchase is received as a vendor invoice or a consignment-in, and whether a card transfer to the seller is allowed.

Type List

Select a type to edit its fields. Use the arrow buttons to reorder types.

Name

Short name for the type (e.g., "Gallery Buy", "Consignment Purchase").

Description

Optional longer description of when this type should be used.

Receive Via

Controls how items are brought into stock. Choose Vendor Invoice to create a vendor invoice and own the goods immediately, or Consign In to record the goods as consigned (owned by the seller until sold).

Card Transfer Allowed

When checked, the Special Purchase Master will allow the seller to be paid via a card transfer to their customer account.

Defines the Art and Carving descriptions shown in the Special Purchase Master dropdowns.

Description List

Select a description to edit. Use the arrow buttons to change display order.

Type

Either Art or Carving. Determines which dropdown uses the description.

Description

The description text shown in the dropdown.